Founders4Schools & Workfinder Privacy Policy

PLEASE READ THIS POLICY CAREFULLY BEFORE USING WORKFINDER

Founders4Schools ("we", "us" and "our") is a registered charity (charity number 1162197) located at 101 Euston Road, London, NW1 2RA. We are registered on the public register of data controllers maintained by the Information Commissioner in the UK. Please take time to read this Policy, which together with the Workfinder Terms and Conditions, describes our policy and practises with regard to all processing of Personal Information (as defined below) we undertake in relation to your use of:

  • the App (once you download or stream a copy of it onto your mobile phone or handheld device);
  • the Website;
  • any Work Experience; and
  • any of the services accessible through Workfinder.

By accessing, browsing or otherwise using WorkFinder, you are agreeing to be bound by this Policy (and the Workfinder Terms and Conditions. If you do not agree to any part of this Policy, you should not use Workfinder.

Definitions

In this Policy:

"App" means the app to be used on mobile devices to arrange Work Experience;

"Educator" means an organisation for educating children and young adults;

"Employer" means a company, business leader or partner who uses Workfinder to offer Work Experience;

"Offer" means means an offer for Work Experience made by an Employer in response to an application by a Young Person;

"Permission Grantor" means the parent or guardian of a Young Person under the age of 16 years old;

"Personal Information" means information that relates to a living individual who can be identified from that information that is held by us or is likely to be held by us;

"Website" means the websites www.workfinder.com and www/founders4schools.org.uk to be used to arrange Young Person Employer encounters including Work Experience;

"Work Experience" means work experience undertaken by the Young Person with the Employer in the UK, which has been organised through WorkFinder; and

"Workfinder" means the App and/or the Website; and.

"Young Person" means a student or a Young Person who uses WorkFinder to find Work Experience;

Personal Information - the basics

We take your privacy seriously and are committed to protecting the privacy of any Personal Information you give us or we collect from you.

In order to provide services offered by Workfinder, we need to collect and process certain Personal Information (as set out in this Policy) from you. Except to the extent that we are permitted or required by law, any Personal Information we collect will be used, processed and shared only for the purposes and in ways set out in this Policy.

Personal Information we collect and process about you

  • Personal Information you give to us ("Submitted Information"): when you use Workfinder, you will give us Personal Information by filling out forms on Workfinder or by corresponding with us (for example, by email). It includes Personal Information you provide when register for Workfinder, make an application for Work Experience, make an offer to provide Work Experience, provide feedback on Work Experience and when you report a problem with Workfinder or any Work Experience.

The Personal Information you give us may include:

If you are a Young Person:

  • your name;
  • your age/ date of birth;
  • your gender;
  • the job roles you are seeking;
  • the dates you are available from and until;
  • your employment skills;
  • your personal attributes;
  • your phone and e-mail details;
  • if you're under the age of 16, your parent or guardian's email address (to ask their permission for you to use Workfinder).

If you are an Employer:

  • your name;
  • email address;
  • contact number (which may include a landline number and/or mobile number);
  • address (which may include work and/or home address).

If you are an Educator:

  • your name;
  • email address;
  • contact number (which may include a landline number and/or mobile number);
  • work address.

If you are a Permission Grantor:

  • your name;
  • email address;
  • contact number (which may include a landline number and/or mobile number);
  • address.

You may also be asked to make a payment before you can accept an Offer (if you are a Young Person) or to enable a Young Person to accept an Offer (if you are an Employer, Educator or Permission Grantor), or in order to make a donation to Workfinder. This payment can be made using the following third party sites and applications found on Workfinder (Shopify and JustGiving). These third party payment applications may require that you provide to them Personal Information in order to make a payment, in which case this Policy will not apply and the privacy policy for the relevant third party application will apply to the Personal Information you provide to it. However, we may collect certain data in relation to your payment through these third party sources, and we process the information provided to us from these third party sources in accordance with this Policy.

  • Personal Information we collect about you and your device: each time you use Workfinder we will automatically collect the following information from you and/or your device:
    • technical information, including the Internet protocol (IP) address used to connect your device/computer to the Internet, the type of mobile device you use, your login information and operating system and platform,. We may ask you if you want to receive push notifications about activity on your account (for example, if you are a Young Person, to let you know that an Employer has responded to your Work Experience application and/or to let you know about other Employers who we consider may be appropriate for you). If you opt in to these notifications and no longer want to receive them, you may turn them off through your device;
  • Information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from Workfinder (including date and time and page response times

Please note that we don't track any location-based information from your mobile device. We may collect anonymised details about visitors to Workfinder for the purposes of aggregate statistics or reporting purposes.

Cookies: Workfinder uses cookies to distinguish you from other users of Workfinder. This helps us to provide you with a good experience when you browse/use Workfinder and also allows us to make improvements. For further details on the cookies we use and the purposes for which we use them, please refer to our Cookies Policy.

Children's Personal Information: As part of our services we may seek to collect Personal Information in order to help children use Workfinder and find work experience with companies that they may be interested in working for. We value children's privacy and do, and will, not knowingly collect Personal Information from any child under the age of 16 without having first obtained consent from that child's Permission Grantor (other than such information as is necessary in order to obtain such Permission Grantor's consent). If you are under the age of 16, you cannot use Workfinder unless you have the consent of, and are supervised by, a Permission Grantor.

Until we have established the age of a user we only store anonymised data locally on the user’s device and do not transmit it to our servers or third party servers. We ask children to confirm their age and, if that child tells us that they are under 16, we will ask them to provide us with their Permission Grantor''sGrantor's contact details. We will only use those details for the purpose of obtaining permission from such Permission Grantor for the child's use of the App.

If you are a Permission Grantor with a child under the age of 16 who is using this App and you have not provided permission, please let us know as soon as possible, by contacting us by phone us at: 020 3034 1375, email us at: privacy@workfinder.com or write to us at: Founders4Schools, 101 Euston Road, London, NW1 2RA.

How we may use, process and share your Personal Information

We may process your Personal Information for the following purposes:

Submitted Information:

  • to make Workfinder available to you;
  • to help arrange any Work Experience. For example, if you are a Young Person we will send your applications to your chosen potential Employer(s) and those applications will contain Personal Information about you;
  • to send you system alert messages, such as version updates and changes to our Policy; and
  • to post your Employer feedback on Workfinder, which will be visible to other user of Workfinder as an aggregate.

Please refer to the Annex below for a summary of our processing activities.

We may disclose your Personal Information to third parties:

  • (with regard Submitted Information) who are Employers (for the purposes set out above);
  • who are our service providers / suppliers and need to know the information in order to provide us or you with a service;
  • banks and payment providers to authorize and complete payments;
  • in the event that we sell or buy any business or assets, in which case we will disclose your Personal Information to the prospective seller or buyer of such business or assets;
  • if we, or substantially all of our assets, are acquired by a third party, in which case Personal Information held by it about its users and customers will be one of the transferred assets;
  • if we are under a duty to disclose or share your Personal Information in order to comply with any legal or regulatory obligation or request; and
  • in order to:
    • enforce or apply the Workfinder Terms and Conditions or to investigate potential breaches; or
    • protect the rights, property or safety of Founders4Schools, our users or customers, or any other person.

We will keep you informed about our work and services, as such we process certain of your Personal Information to provide you with further information about us and our services, for instance, we may send registered users service reminder messages via the App from time to time and/or Workfinder newsletters which we send by email once a month. You can unsubscribe from receiving such newsletters at any time by clicking the "Unsubscribe" option at the bottom of our emails. Please note that if you unsubscribe you will no longer receive our newsletters via email until such time as you re-subscribe.

We do not sell or pass your Personal Information to third parties for their own marketing purposes.

Where we store your Personal Information

We may transfer your Personal Information to third parties (as set out above) located in countries that are outside of the European Economic Area (EEA), for example we may send your application to potential Employers whose headquarters are located outside the EEA. Your Personal Information may also be processed by staff operating outside the EEA who work for us or for one of our service providers / suppliers.

Different privacy laws may apply in these countries, and you understand and unambiguously agree (by submitting your Personal Information) to such transfer, storing or processing of your Personal Information to these countries and third parties. We will take all steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Policy. We will only make such transfers where we are satisfied that adequate levels of protection are in place to protect any information held in that country and that the third parties act at all times in compliance with all applicable privacy laws.

Please note that countries which are outside the EEA may not offer the same level of data protection as the UK, although our collection, storage and use of your Personal Information will continue to be governed by this Policy.

Security of your Personal Information

Whilst we take appropriate technical and organisational measures to safeguard your Personal Information, no transmission over the Internet can ever be guaranteed to be secure. Therefore, we cannot guarantee the security of any Personal Information that you transfer over the Internet to us and any such transmission is at your own risk.

You should avoid sharing any information on Workfinder (including when providing Work Experience feedback) that you would not be comfortable sharing in public.

Your rights and access to Personal Information

You have the right to ask us to:

  • provide you with copies of the Personal Information that we hold about you at any time by sending an email or writing to us at the relevant address set out below;
  • update and correct any out-of-date or incorrect Personal Information that we hold about you free of charge by sending an email or writing to us at the relevant address set out below;
  • by sending an email or writing to us at the relevant address set out below, erase your Personal Information in limited circumstances where:
    • it is no longer needed for the purposes for which it was collected;
    • you have withdrawn your consent (where the data processing was based on consent);
    • you have asked us not to process your Personal Information for marketing purposes or objected to the processing your Personal Information (see below);
    • it has been processed unlawfully; or
    • to comply with a legal obligation to which we are subject.

We are not required to comply with your request to erase Personal Information if the processing of your Personal Information is necessary:

  • for compliance with a legal obligation; or
  • for the establishment, exercise or defence of legal claims;
  • not process your Personal Information for marketing purposes. We will usually inform (before collecting your information) if we intend to use such information for marketing purposes or if we intend to disclose you information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your information. In addition, you can exercise this right at any time by emailing or writing to us at the addresses set out below;
  • object to any processing of your Personal Information which has our legitimate interests as its legal basis, if you believe your fundamental rights and freedoms outweigh our legitimate interests. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms;
  • obtain a copy of, or reference to, the safeguards under which your Personal Information is transferred outside of the European Union. We may redact data transfer agreements to protect commercial terms; and
  • lodge a complaint with your local supervisory authority if you have concerns about how we are processing your personal information. We ask that you please attempt to resolve any issues with us first, although you have a right to contact your supervisory authority at any time. .

If you wish to exercise any of the above rights, please send us an email to: privacy@workfinder.com or write to us at Founders4Schools, 101 Euston Road, London, NW1 2RA.

Third party sites and applications

Workfinder contains links to other websites operated by third parties. Please note that this Policy applies only to the Personal Information we collect through Workfinder and we are not responsible for any Personal Information that third parties may collect, store and use through their app(s) or website(s). You should always read the privacy policy of each such third party app/website you visit carefully.

Changes to our Policy

This Policy was last updated on 23/05/2018. This Policy may change from time to time and, if it does, the up-to-date version will always be available on Workfinder. Please note that by continuing to use Workfinder you are agreeing to any updated versions of this Policy.

Queries and our contact details

If you have any questions, comments and/or requests relating to this Policy, please get in touch with us or, if you are under the age of 16, ask your parents to get in touch with us, by phone at 020 3034 1375, email us at: privacy@workfinder.com or write to us at: Founders4Schools, 101 Euston Road, London, NW1 2RA.

What we use your information for Further details Legal basis for using personal information Explanation for legitimate interests legal basis
To make Workfinder available to you Register a Young Person's application for work experience To provide our services to users To enable a young person to find Work Experience
To help arrange any Work Experience Send a Young Person's applications to his or her chosen potential Employer(s) and those applications will contain Personal Information about the Young Person

Enable the Employer to contact the Young Person about the Work Experience via our team

Collect the administration fee required to match and facilitate communications between a Young Person and an Employer to enable the Work Experience
To provide our services to users To enable a young person to find Work Experience
To send you system alert messages, such as version updates and changes to our Policy N/A To provide our services to users To enable a young person to find Work Experience
To post Employer feedback on Workfinder, which will be visible to other user of Workfinder as an aggregate N/A To improve the services we provide to users To enable a young person to find Work Experience
To make recommendations to you about Work Experience placements In the app we make up to 5 recommendations to each user after the Young Person applied to their first placement based on the information gathered in the first application To improve the services we provide to users To enable a young person to find Work Experience
To help you find and secure a Bursary When a Young Person have received an offer for Work Experience from a Business they have to submit a voucher to accept the placement. In our Bursary we have Vouchers available to certain groups of Young People with specific demographic identifiers. We use information about the Young Person to match this up with bursaries. To distribute the grants we have received as bursaries to Young People To enable a Young Person to pay for the Workfinder Service