PLEASE READ THIS POLICY CAREFULLY BEFORE USING WORKFINDER
Founders4Schools ("we", "us" and "our") is a registered charity (charity number 1162197) located at 101 Euston Road, London, NW1 2RA. We are registered on the public register of data controllers maintained by the Information Commissioner in the UK. Please take time to read this Policy, which together with the Workfinder Terms and Conditions, describes our policy and practises with regard to all processing of Personal Information (as defined below) we undertake in relation to your use of:
By accessing, browsing or otherwise using WorkFinder, you are agreeing to be bound by this Policy (and the Workfinder Terms and Conditions. If you do not agree to any part of this Policy, you should not use Workfinder.
In this Policy:
"App" means the app to be used on mobile devices to arrange Work Experience;
"Educator" means an organisation for educating children and young adults;
"Employer" means a company, person or partner who uses Workfinder to offer Work Experience;
"Offer" means means an offer for Work Experience made by an Employer in response to an application by a Young Person;
"Permission Grantor" means the parent or guardian of a Young Person under the age of 16 years old;
"Personal Information" means information that relates to a living individual who can be identified from that information that is held by us or is likely to be held by us;
"Website" means the websites www.workfinder.com and www.founders4schools.org.uk to be used to arrange Employer encounters including Work Experience;
"Work Experience" means work experience undertaken by the Young Person with the Employer in the UK, which has been organised through WorkFinder; and
"Workfinder" means the App and/or the Website; and.
"Young Person" means a student or a Young Person who uses WorkFinder to find Work Experience;
Personal Information - the basics
We take your privacy seriously and are committed to protecting the privacy of any Personal Information you give us or we collect from you.
In order to provide services offered by Workfinder, we need to collect and process certain Personal Information (as set out in this Policy) from you. Except to the extent that we are permitted or required by law, any Personal Information we collect will be used, processed and shared only for the purposes and in ways set out in this Policy.
Personal Information we collect and process about you
The Personal Information you give us may include:
If you are a Young Person:
If you are an Employer:
If you are a volunteer:
If you are an Educator:
If you are a Permission Grantor:
Please note that we don't track any location-based information from your mobile device. We may collect anonymised details about visitors to Workfinder for the purposes of aggregate statistics or reporting purposes.
Children's Personal Information: As part of our services we may seek to collect Personal Information in order to help children use Workfinder and find work experience with companies that they may be interested in working for. We value children's privacy and do, and will, not knowingly collect Personal Information from any child under the age of 16 without having first obtained consent from that child's Permission Grantor (other than such information as is necessary in order to obtain such Permission Grantor's consent). If you are under the age of 16, you cannot use Workfinder unless you have the consent of, and are supervised by, a Permission Grantor.
Until we have established the age of a user we only store anonymised data locally on the user’s device and do not transmit it to our servers or third party servers. We ask children to confirm their age and, if that child tells us that they are under 16, we will ask them to provide us with their Permission Grantor''sGrantor's contact details. We will only use those details for the purpose of obtaining permission from such Permission Grantor for the child's use of the App.
If you are a Permission Grantor with a child under the age of 16 who is using this App and you have not provided permission, please let us know as soon as possible, by contacting us by phone us at: 020 3034 1375, email us at: email@example.com or write to us at: Founders4Schools, 101 Euston Road, London, NW1 2RA.
How we may use, process and share your Personal Information
We may process your Personal Information for the following purposes:
Please refer to the Annex below for a summary of our processing activities.
We may disclose your Personal Information to third parties:
We will keep you informed about our work and services, as such we process certain of your Personal Information to provide you with further information about us and our services, for instance, we may send registered users service reminder messages via the App from time to time and/or Workfinder newsletters which we send by email once a month. You can unsubscribe from receiving such newsletters at any time by clicking the "Unsubscribe" option at the bottom of our emails. Please note that if you unsubscribe you will no longer receive our newsletters via email until such time as you re-subscribe.
We do not sell or pass your Personal Information to third parties for their own marketing purposes.
Where we store your Personal Information
We may transfer your Personal Information to third parties (as set out above) located in countries that are outside of the European Economic Area (EEA), for example we may send your application to potential Employers whose headquarters are located outside the EEA. Your Personal Information may also be processed by staff operating outside the EEA who work for us or for one of our service providers / suppliers.
Different privacy laws may apply in these countries, and you understand and unambiguously agree (by submitting your Personal Information) to such transfer, storing or processing of your Personal Information to these countries and third parties. We will take all steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Policy. We will only make such transfers where we are satisfied that adequate levels of protection are in place to protect any information held in that country and that the third parties act at all times in compliance with all applicable privacy laws.
Please note that countries which are outside the EEA may not offer the same level of data protection as the UK, although our collection, storage and use of your Personal Information will continue to be governed by this Policy.
Security of your Personal Information
Whilst we take appropriate technical and organisational measures to safeguard your Personal Information, no transmission over the Internet can ever be guaranteed to be secure. Therefore, we cannot guarantee the security of any Personal Information that you transfer over the Internet to us and any such transmission is at your own risk.
You should avoid sharing any information on Workfinder (including when providing Work Experience feedback) that you would not be comfortable sharing in public.
Your rights and access to Personal Information
You have the right to ask us to:
We are not required to comply with your request to erase Personal Information if the processing of your Personal Information is necessary:
If you wish to exercise any of the above rights, please send us an email to: firstname.lastname@example.org or write to us at Founders4Schools, 101 Euston Road, London, NW1 2RA.
Third party sites and applications
Changes to our Policy
This Policy was last updated on 23/05/2018. This Policy may change from time to time and, if it does, the up-to-date version will always be available on Workfinder. Please note that by continuing to use Workfinder you are agreeing to any updated versions of this Policy.
Queries and our contact details
If you have any questions, comments and/or requests relating to this Policy, please get in touch with us or, if you are under the age of 16, ask your parents to get in touch with us, by phone at 020 3034 1375, email us at: email@example.com or write to us at: Founders4Schools, 101 Euston Road, London, NW1 2RA.
|What we use your information for||Further details||Legal basis for using personal information||Explanation for legitimate interests legal basis|
|To make Workfinder available to you||Register a Young Person's application for work experience||To provide our services to users||To enable a young person to find Work Experience|
|To help arrange any Work Experience||
Send a Young Person's applications to his or her chosen potential Employer(s) and those applications will contain Personal Information about the Young Person
Enable the Employer to contact the Young Person about the Work Experience via our team
Collect the administration fee required to match and facilitate communications between a Young Person and an Employer to enable the Work Experience
|To provide our services to users||To enable a young person to find Work Experience|
|To send you system alert messages, such as version updates and changes to our Policy||N/A||To provide our services to users||To enable a young person to find Work Experience|
|To post Employer feedback on Workfinder, which will be visible to other user of Workfinder as an aggregate||N/A||To improve the services we provide to users||To enable a young person to find Work Experience|
|To make recommendations to you about Work Experience placements||In the app we make up to 5 recommendations to each user after the Young Person applied to their first placement based on the information gathered in the first application||To improve the services we provide to users||To enable a young person to find Work Experience|
|To help you find and secure a Bursary||When a Young Person have received an offer for Work Experience from a Business they have to submit a voucher to accept the placement. In our Bursary we have Vouchers available to certain groups of Young People with specific demographic identifiers. We use information about the Young Person to match this up with bursaries.||To distribute the grants we have received as bursaries to Young People||To enable a Young Person to pay for the Workfinder Service|